Assessor Resource

BSBHRM405A
Support the recruitment, selection and induction of staff

Assessment tool

Version 1.0
Issue Date: May 2024


This unit applies to those with a supporting role in recruitment, selection and induction functions who work under the direction of a human resources manager.

Individuals at this level would not necessarily have staff reporting to them, although this may be the case.

This unit describes the performance outcomes, skills and knowledge required to execute tasks associated with the recruitment cycle. Performance of the work described in this unit will be underpinned by in-depth knowledge of the work of the organisation, and how recruitment and selection practices fit with other human resources functions.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

work with job descriptions to support sourcing, selecting and appointing suitable staff

participate in interviews and other selection techniques, and demonstrate awareness of EEO and antidiscrimination requirements

use different advertising channels to promote vacancies and/or establish a potential talent pool.

Context of and specific resources for assessment

Assessment must ensure:

access to an appropriate range of documentation and resources normally used in the workplace.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

analysis of responses to case studies and scenarios

assessment of reports on recruitment and selection

demonstration of selection techniques

direct questioning combined with review of portfolios of evidence and third-party workplace reports of onthejob performance by the candidate

observation of interviewing techniques

review of job description and advertisements for staffing vacancies

review of documentation provided to successful candidate

oral or written questioning to assess knowledge of selection processes.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

other units from the Certificate IV in Human Resources.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication skills to:

use networks to source suitable applicants

actively listen to what is being said in interviews

advise on the outcomes of the selection process

support line managers in recruitment and selection functions

literacy skills to:

work with job descriptions to devise suitable questions for interviews

make job offers and prepare letters for unsuccessful applicants

review legislation to ensure requirements are reflected in job descriptions

organising and scheduling skills to arrange interviews and venues

technology skills to:

advertise jobs

communicate with applicants and new appointments

maintain information in the human resources information system.

Required knowledge

documentation required for recruitment, selection and induction

human resources functions, human resources life cycle and the place of recruitment and selection in that life cycle

principles of equity and diversity and relevant legislation

range of interviewing techniques and other selection processes and their application.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Job descriptions may include:

attributes

competencies required by staff

job or person specifications

job title and purpose of position

necessary skills and knowledge

required qualifications

selection criteria

tasks or duties associated with the position.

Policies may include:

anti-discrimination

diversity

equal employment opportunity (EEO)

privacy and confidentiality.

Legislation, codes and national standards may include:

award and enterprise agreements, and relevant industrial instruments

relevant industry codes of practice

relevant legislation from all levels of government that affects business operation, especially in regard to WHS and environmental issues, EEO, industrial relations and antidiscrimination.

Workplace health and safety considerations may include:

establishing and maintaining WHS training, records and induction processes

performance against WHS legislation and organisation’s WHS system, especially policies, procedures and work instructions.

Workforce strategies may include:

targets for specific groups to ensure workforce diversity in, for example:

age

ethnicity

experience

gender

other forms of differences, such as learning styles, personality types, working styles, etc.

targets for specific qualifications, capabilities or attributes

recruiting for new strategic directions.

Channels and technology may include:

government job search agencies

industry-specific websites and journals

internal communications, such as newsletters, intranet and emails

newspaper advertisements

recruitment agencies

recruitment websites

social media sites.

Staffing requirements may include:

casual, permanent or temporary

fulltime or parttime.

Induction may include:

initial orientation of new employee

initial training of new employee to meet the requirements of the position.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Obtain approval to fill position and clarify time lines and requirement for appointment 
Assist in preparing job descriptions that accurately reflect the role requirements, according to organisational policies and procedures and legislation, codes, national standards and workplace health and safety (WHS) considerations 
Consult with relevant personnel about job descriptions and workforce strategy 
1.4 Assist in ensuring that job descriptions comply with legislative requirements and reflect the organisation's requirements for a diverse workforce 
Obtain approvals to advertise position 
Choose appropriate channels and technology to advertise vacancies and/or identify potential talent pool 
Advertise vacancies for staffing requirements according to organisational policies and procedures 
Consult with relevant personnel to convene selection panel and develop interview questions 
Assist in ensuring that interview questions comply with legislative requirements 
Assist in short-listing applicants 
Schedule interviews and advise relevant people of times, dates and venues 
Participate in interview process and assess candidates against agreed selection criteria 
Discuss assessment with other selection panel members 
Correct biases and deviations from agreed procedures and negotiate for preferred candidate 
Contact referees for referee reports 
Prepare selection report and make recommendations to senior personnel for appointment 
Advise unsuccessful candidates of outcomes and respond to any queries 
3.7 Secure preferred candidate's agreement 
Complete necessary documentation according to organisational procedures, observing confidentiality and privacy requirements 
Provide successful candidate with employment contract and other documentation 
Advise manager and work team of new appointment 
4.3 Advise managers and staff of candidate's starting date and make necessary administrative arrangements for pay and employee record keeping 
4.4 Arrange successful candidate's induction according to organisational policy 

Forms

Assessment Cover Sheet

BSBHRM405A - Support the recruitment, selection and induction of staff
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

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Assessment Record Sheet

BSBHRM405A - Support the recruitment, selection and induction of staff

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: